Trending February 2024 # How To Backup Your Microsoft Sharepoint Online # Suggested March 2024 # Top 9 Popular

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How to backup your Microsoft SharePoint online

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SharePoint enables simple sharing and collaboration between users all over the world, so there’s no wonder that you want to know how to backup SharePoint online.

To achieve your goal, don’t hesitate to use the recommended third-party program from below.

The best practices for SharePoint online backup include using the built-in recovery option too.

Just keep in mind that versioning only supports native Office 365 formats, while data is only stored for a maximum of 93 days.

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Microsoft SharePoint is the number one data-sharing tool used by countless worldwide organizations. It promotes teamwork through dynamic and productive team sites.

With SharePoint, you can share data, news, resources, and files between co-workers. For instance, you can collaborate with members of your organization across platforms such as PC, mobile devices, and Mac.

As a result, not only does SharePoint make data transfers easier but it also helps the users find information faster, thus increasing efficiency.

Unfortunately, not everything goes according to plan. Sometimes data gets corrupted, lost, or deleted by accident.

To prevent such a thing from happening in the first place, rest assured that there are ways that allow you to backup your online files and data on SharePoint.

How can I backup my Microsoft SharePoint online? 1. Give a try to a reliable third-party program

The native backing options that SharePoint offers are not the most efficient, nor the simplest ways of ensuring your data is safe.

For this reason, we recommend you try reliable Windows backup software that will save you plenty of time and hassle.

Such tools are created to make the user’s job easier and also create safe and secure backups, preventing loss of data.

Backup software are generally versatile and let you save your data to multiple platforms, such as a cloud, NAs, disks, SAN, or tapes.

They also use powerful encryption so no one will be able to open the backup and see your data without your permission.

2. Use the built-in recovery option Versioning Compliance Retention

After you’ve successfully applied the new policy, it may take a while for it to take effect. When it’s done, all the files added to the specific SharePoint sites will be retained by the policy.

How many days SharePoint online sites are backed up? Assuming that’s your question too, let us tell you that versioning only supports native Office 365 formats, and data is only stored for no more than 93 days.

Also, let us tell you from the start that the search and export operations are lengthy, sometimes taking hours or even days to process.

These are the main solutions for backing your data on SharePoint. Using both methods should ensure that your files are safe, thus making work easier for both you and your colleagues.

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How To Clean Up Your Online Reputation

If you own a small or medium business, a good reputation–online and offline–is clearly key to your success. The stakes are also high for individuals, who can win or lose jobs based upon how they appear in Web search results.

Among U.S. recruiters, 70 percent have rejected candidates based on their online reputation–and yet only 7 percent of Americans believe that their online reputation can affect their job search, according to a 2010 study by Microsoft and Cross-Tab Market Research. A potential customer who searches for your business online is a lot like a recruiter, trying to find the best company for the job.

Ignoring how you or your company appears in search results and on ratings Websites has arguably never been more perilous.

One significant figure in the recently altered relationship between businesses and search engines is Vitaly Borker, owner of retail eyewear Website chúng tôi who told the New York Times in November that his unconventional search engine optimization (SEO) strategy worked like a charm: Borker harassed customers, directing them to vent on the Internet. His Website thus climbed higher in Google’s search results, bolstered by the many links from established review Websites.

Google immediately reworked its code and buried DecorMyEyes along with other businesses it deemed “bad.” Now that Google no longer rewards bad customer service with top spots in searches, it’s a good time to examine how your business can get more positive attention in legitimate ways.

Should You Pay for Online Reputation Management?

Deciding to take control of your online reputation is a daunting task, and you may be tempted just to hire someone to do it for you. Online reputation management companies abound on the Internet–claiming everything from 100 percent success rate (or your money back) to a “special technology” that reorders search results.

ReputationDefender, which is perhaps the best-known reputation-oriented service, charges between $3000 and $10,000 to monitor your reputation. RemoveYourName and Integrity Defenders are a bit cheaper; their packages start at $3000 and $630, respectively. Often the quoted prices are just a starting point. ReputationDefender charges extra, for example, for helping you get rid of unsavory remarks that they uncover.

Weigh any negative reviews of the company more heavily than you normally would. Remember, these companies are in the business of defending and rehabilitating reputations; if 10 “bad” reviews of their own service get through, imagine how many others they may have buried.

No company has the magical power to automatically remove negative reviews from the Internet.

Consider the benefits of a service that charges monthly versus a flat-fee service. Monthly services, such as BrandsEye, will constantly monitor your reputation. Flat-fee services, such as RemoveYourName, will spend as much time as it takes to get results. If you’re looking to remove specific negative reviews, a flat-fee service might be best for you; but if you just want someone to monitor your reputation, a monthly service makes more sense.

It’s entirely possible that a reputation-monitoring service won’t be able to help you, or that the service’s efforts may backfire. In the case of Ronnie Segev, ReputationDefender and a blog called The Consumerist ended up in a spitting match after ReputationDefender requested that an article about Segev be removed.

Next page: Do-it-yourself tips to manage your reputation without a pro

How To Use Microsoft Outlook Rules To Manage Your Inbox

Managing your inbox takes work, especially when you receive many emails every day. Using rules in Microsoft Outlook, you can take care of your inbox automatically. This saves you time from manually taking action on messages and helps you handle your email.

How Do Rules Work in Outlook?

Rules in Outlook allow you to set up actions for email that meets particular criteria. When the messages arrive in your inbox, the rules take over to perform those actions automatically.

For example, you can move email from your favorite store to a shopping folder, mark messages that come from your supervisor as important, or automatically forward email to your partner.

You can do things like this automatically once you set up rules, then just sit back and let Microsoft Outlook rules do the work of managing your inbox without lifting a finger.

How to Create a Rule in Outlook

Setting up a rule in Outlook is a step-by-step process that the application walks you through. Start by selecting the email criteria, move on to picking the actions, optionally add exceptions to the rule, then turn on the rule.

Create a Rule From Scratch

The Rules Wizard box gives you the basic types of triggers to start, similar to templates in Outlook. Below “Start from a blank rule,” you can choose whether the rule will apply to email you receive or send.

Give your rule a name at the top and select the “Setup rule options.” Check the box to “Turn on this rule.” Optionally, check the other two to run the rule immediately on current email and use the rule on all of your email accounts.

Your rule now shows with a checkmark next to it in the Rules and Alerts box. If you want to disable the rule later, you can return here and uncheck the box. Select “OK” or “Apply” to save and exit or “Cancel” if you change your mind.

Did you know: you can turn emails into tasks in Microsoft Outlook.

Create a Rule Based on an Email

To create a rule based on an existing email, select the message in your inbox or open it in its own window. Go to the “Home” tab, open the “Rules” drop-down menu, and select “Create Rule.”

In the “Create Rule” window, you’ll see the available conditions at the top. Because you’re creating a rule based on the email, you can use criteria such as from that person, what the subject contains, or sent to only you.

Choose the action you want to take based on the condition. You can display it in the New Item Alert Window, play a sound, or move it to a folder.

If you’d like to add more conditions or actions, choose “Advanced Options.” You’ll see the same boxes as the Rules Wizard. Make your selection(s) to create your rule.

Tip: the next time you’re taking a few days off, set an out-of-office message in Outlook.

Outlook Rule Examples

Now that you know how to create a rule in Outlook, let’s walk through a few useful examples. We are creating these rules from scratch using the instructions above.

Move Messages to a Folder

If you often move your messages to folders to keep your inbox organized, you can set up a rule to automatically move them and save some time.

Move through the Rules Wizard as shown above by optionally choosing more conditions and actions, adding exceptions, and finally naming and enabling the rule.

Flag Email for Follow Up

Flagging email is another good way to organize messages, as it allows you to assign and see the flag as soon as the email arrives.

Follow the remaining prompts to move through the Rules Wizard and save and enable your rule.

Note: once a flagged message pops up, you can schedule your response in Outlook.

Assign a Category to an Email

To quickly spot email that falls into certain categories, why not create a rule to do so upfront? This will put the messages in their respective categories for you to see at a glance.

Mark Messages With Priority

If you assign a priority to select email, like those from your boss or a special client, you can mark them as important right off the bat. Or perhaps you want to mark email where you’re included as CC as low priority.

Tip: become an email pro with Outlook keyboard shortcuts.

Frequently Asked Questions Where do I find my Outlook rules?

You can access your rules if you’d like to disable, edit, or delete one or more in the Rules Manager window.

Why doesn’t my Outlook rule work?

There can be several reasons that a rule you set up in Outlook isn’t working as expected. Below are a few things to look for:

Check the “Manage Rules & Alerts” box to make sure the rule is enabled.

Be sure that the rule calls for a valid folder or contact and not one you’ve deleted.

Confirm that a different rule isn’t being applied first.

For additional causes and solutions, look at the Microsoft Support page.

Can I set up a conditional formatting rule in Outlook?

Conditional formatting is available in Outlook in a separate spot than the email inbox rules discussed here.

Go to the “View” tab and select “View Settings” in the ribbon. In the box that appears, choose “Conditional Formatting,” then set up the rule in the subsequent Conditional Formatting box.

Image credit: Pixabay. All screenshots by Sandy Writtenhouse.

Sandy Writtenhouse

With her BS in Information Technology, Sandy worked for many years in the IT industry as a Project Manager, Department Manager, and PMO Lead. She wanted to help others learn how technology can enrich business and personal lives and has shared her suggestions and how-tos across thousands of articles.

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How To Take Great Product Photos For Your Online Store

When you’re selling items on shopping sites such as eBay and Etsy, presentation and marketing are just as important as producing a high-quality product. Customers are bombarded with images of goods of all shapes and sizes. Since they can’t try things on or test them out, it’s important for you to provide a clear, accurate, and appealing representation. Even if the cashmere scarf you knitted is beautiful in person, no one will want it if it appears out of focus, looks poorly lit, or sits wrapped around your unshaven friend’s neck.

Luckily, you don’t need to hire a photographer or use a professional studio to take great product shots. Simply follow these steps to cast your product in the best light and please the eye of would-be buyers.

Choose Your Equipment

When you’re on a shoestring budget, the best camera for product photography is the one you have. The cameras on modern smartphones are of extremely high quality–the Droid Razr and iPhone 4S, for instance, each pack an 8-megapixel camera. You can find many options for camera accessories, too, such as external lenses and tripods for smartphones–especially for iPhones. (For details, check out our list of must-have iPhone camera accessories.)

If you can afford new equipment, an interchangeable-lens camera or a digital single-lens reflex camera is the best choice for high-quality shooting and easy manual focusing. Both camera types usually come with a kit lens designed for zoom versatility; for the best results, however, a dedicated macro lens or wide-aperture portrait lens might be worth the extra cash. (See the “Choose Your Lens” section on the next page for more information.)

Between those two extremes are your standard point-and-shoot cameras, which are much more affordable than the average DSLR or interchangeable-lens model. Most basic snapshot cameras cost around $200, but at that price they usually don’t offer significantly better quality or controls than a high-end smartphone camera. For about $300 to $500, you can buy a higher-end point-and-shoot camera with a wider aperture, manual controls for focusing, and a zoom range that provides ideal focal lengths for both wide-angle (24mm) and macro photography (50mm and up).

No matter what kind of camera you use, a tripod is essential if you lack steady hands and want a consistent angle on the product while you change the lighting. Miniature tripods, such as the bendy Gorillapod, are handy and affordable. At the very least, find a solid, flat surface to rest your camera on while snapping each shot.

Understand Your Camera

Some external lenses can make your photos look as if you captured them with a more expensive camera, but other lenses are suitable only for novelty effects. For product photography, stick to the macro lens attachments. If you encounter any distortion, blurriness, or trouble focusing, ditch the attachment and stay with your original lens.

You have no need to shoot in full-manual mode for basic product photography, but you should understand how to focus your camera manually and turn off its automatic flash. Check out PCWorld’s guide to camera basics for guidance.

If you are using a smartphone, try an app that lets you manually focus and edit easily. The Camera+ app for iOS and the Camera 360 app for Android, for instance, let you take and edit your photos right on your phone.

Be careful to avoid using distracting effects. A tilt-shift, blurring effect can make your product stand out in the frame, but a retro or comic book effect won’t provide an accurate representation of your product. If you’re using the default iOS camera app on the iPhone, make sure that HDR is off.

Once you have turned off the flash, choose a focus mode that allows you to select a single point in the frame–called “Single-Point” on Nikon cameras and “Manual AF Point” on Canon cameras. This mode is extremely common in DSLRs, and it’s available in many higher-end point-and-shoots as well. In this mode, the camera automatically focuses on a point in the frame that you’ve chosen; an empty square marks this exposure and focusing point in the viewfinder or on the live-view screen. On iOS and Android phones, you can simply touch the on-screen objects to adjust focus and exposure automatically.

How To Backup Iphone Photos To Pc Over Wi

How to backup iPhone photos to PC over Wi-Fi

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Sometimes you need to save your photos from your phone and there are multiple methods that you can use to backup iPhone photos to PC over Wi-Fi.

Creating backups frequently is one of the best ways to keep your important files, and many users don’t like using cables for this purpose.

It’s possible to back up your iOS device wirelessly, and in today’s guide, we’re going to show you the best ways to do that on your PC.

Is it possible to transfer photos from iPhone to Windows 10 wirelessly?

Wireless transfer is the simplest way of transferring files from your iOS device to the computer, and this feature is fully supported on Windows 10.

There are multiple methods that you can use to transfer your photos, so be sure to keep on reading to find out how to do that.

How can I backup iPhone photos to PC over Wi-Fi? 1. Use cloud storage

You can use any other cloud storage service, but we recommend iCloud since it’s already available on all iOS devices.

2. Use third-party software

Many apps can help you back up your files, and one of them is iCareFone. The software allows you to backup your data from iOS to PC with ease.

It can transfer all types of media files, and it can even convert HEIC to JPG photos. File managing is also simple since the application will create a virtual USB drive on your computer.

⇒ Get iCareFone

3. Use iTunes 4. Send images via email

On your phone, open the email client.

Now compose a new email and set your email address as the recipient.

Add the desired photos and tap on Send.

Once the photos are sent, open your email on PC and download the photos.

This isn’t the most effective solution, and it can take you a lot of time, so use it only if you need to back up a small batch of photos.

What’s the best way to transfer photos from iPhone to PC?

There are two methods that you can use, wireless or wired, and the wired method is usually faster, but it requires you to connect your phone to the PC and set everything up.

On the other hand, the wireless method is simpler since it doesn’t involve any cables, but it can be slow depending on the speed of your network connection.

If you need to transfer a large number of files, then the wired method is a faster and better choice. On the other hand, if you just need to transfer a few files, then the wireless option could be a better choice.

These are some of the methods that you can use to back up iPhone photos to PC over Wi-Fi, and we encourage you to try them all and find the one that works best for you.

In case you encounter any problems, you might want to read our Photo import not working guide to see how to fix this problem.

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How To Use Microsoft Whiteboard

How to Use Microsoft Whiteboard Whiteboard allows meeting participants to draw and write together

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In this article, we will teach you how to install and use the Microsoft Whiteboard app.

First, you need to

download

and install the

app

that is available in the Microsoft Store.

You can share your Microsoft Whiteboard with external users via a link.

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INSTALL BY CLICKING THE DOWNLOAD FILE

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Microsoft has a new whiteboard called just like that, Microsoft Whiteboard. What was in 2023 just a piece of leaked information, now, with Windows 10 version 2004, has become a full-fledged application that will probably replace the old Microsoft Sketch Board.

Microsoft Whiteboard is a freeform, digital canvas where people can collaborate on new projects and ideas. In other words, wherever you are in the world, you can use Microsoft Whiteboard to hold a meeting with your team online.

How can I use Microsoft Whiteboard on my PC? 1. Download and install the app

First, you need to download and install the app that is available in the Microsoft Store.

After installing, you will need to sign in to Whiteboard with your Microsoft

account

or Microsoft 365 account.

You can also install it on your iOS device from the App Store and if you’re a commercial user, you can use Microsoft Whiteboard in a browser, on the Microsoft Whiteboard site.

Lastly, if you’re a Surface user, you just have to tap on the Whiteboard icon from the Start Screen.

2. Share Microsoft Whiteboard with team members

Users can share a whiteboard to make it available to all participants in a meeting. The same whiteboard is available simultaneously in all the Whiteboard applications on Windows 10, iOS, and the web app.

1. Launch Microsoft Whiteboard.

3. Select the Web sharing link button to turn the feature on.

4. Copy the link and send it to your team members.

3. Change the settings in Microsoft Whiteboard

From there the most important or most used settings are the Export option where you can export the board as a PNG image or a high-quality SVG image and the Clear canvas option.

You might also want to play with the Toolbar location. By default, the tools are at the bottom but you can also place them on the left or right of the screen.

Expert tip:

4. Other Microsoft Whiteboard settings options

Object snapping – It helps you align your content by providing a visual cue. When you move an object, a line appears close to another object.

Ink to shape – When Ink to Shape is active and you’re trying to draw a shape it will automatically change the hand-drawn ink strokes to a precise shape on your whiteboard.

Ink to the table – The whiteboard allows you to create tables with just a few ink strokes.

To begin a table, first draw a square on the canvas. Once it is recognized by Whiteboard, cross the shape with a vertical or horizontal line to create columns and rows, respectively.

After the first stroke, + and – signs will appear on the screen if you want to add more rows or columns faster like in the example below.

Format background – You can change the background color or you can add different orientation marks like dots, squares, or even graph paper.

1. The Inking tool 

The first tool is the Inking tool, and the most important because there are the active tools that you will need to draw.

When you change the thickness of the line, you will also change the pressure sensitivity gradient in you’re using an active pen.

Other tools for inking include the basic ones that you can find in any other drawing apps like a highlighter, a ruler, a lasso select, and the Undo and Redo buttons.

2. Adding a picture and a sticky note

The next two tools from the tool menu are pretty self-explanatory. They are for adding pictures and sticky notes.

3. Adding a menu and other pictures and documents

The next button is a complex menu in itself because you can add a lot of content:

Paste an element

Add a text box

Note grid – for adding more organized notes

List – for adding an actual list

Template – for adding a template already set up for different tasks like brainstorming, project planning, and more

Bing image – for adding a picture from the picture web search in Bing

PDF -for adding a PDF document

Word document – for adding a Word document

PowerPoint document – for adding a PowerPoint presentation

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