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Microsoft’s Office 365 is cutting edge when it comes to new features. The latest web app from Microsoft is packed with stuff you never even knew you needed. Recently, Microsoft has added a new function that lets you transcribe your audio recordings. In the age of virtual meetings and video conferences, this is a welcome update to the app.
What is the new Transcribe function on Microsoft 365?
With most of our interactions now being online, organizations have a ton of recordings just sitting there. It can be hard work, not to mention time-consuming to transcribe each recording to a written format. That is why Microsoft has introduced a new ‘Transcribe’ function in Word that basically takes care of your audio recordings for you.
The Transcribe function gives you the option to upload your own audio file or to record audio right from the Word web app itself. All you need to do is give the website permission to use your microphone, and the app will do the rest. The transcribe function is incredible in that it can identify the voices of different people. The transcription is generated and separated by different voices that are recorded. You do not even need to mention how many speakers are present; the app can identify that for itself!
Related: How to translate speech using Google Translate, and other best apps for transcribing
What formats can be transcribed on Microsoft 365 Word
Currently, the Transcribe function is only available on a desktop browser on Microsoft 365 Word. Transcription is also only available in English (us-EN). We should see other languages added quickly, but for now, the engine can only identify the English language. Additionally, the function only works on Microsoft Edge and Google Chrome browsers.
Transcribe supports most of the common audio formats; .wav, .mp4, .m4a, and .mp3 formats. You can upload an audio file in any of these formats and the engine will be able to identify the speech.
Related: How to enable Live Captions on Chrome
How to use the Transcribe function on Microsoft 365 Word
As mentioned above, you can use the Transcribe function only on Microsoft 365 Word. There are two options available; you can either record a meeting directly from the Microsoft 365 Word web app or upload an audio file in the formats mentioned above.
Recording a live meeting
You can record a live meeting on your web browser using Microsoft 365. To do so visit the Microsoft 365 Word website and log in with your Microsoft account.
Depending on how long the recording was, transcription can take a while. Do not close the Transcribe panel while the app is still transcribing. Once the process is complete you will see the transcription with different speakers automatically separated.
Uploading an audio file
If you have an old audio recording of a meeting, you can use Microsoft 365 Word to transcribe it. To do so visit the Microsoft 365 Word website and log in with your Microsoft account.
Depending on how long the recording was, transcription can take a while. Do not close the Transcribe panel while the app is still transcribing. Once the process is complete you will see the transcription with different speakers automatically separated.
Where to find your saved transcripts
All your transcripts as well as uploaded audio files and recording as saved on the OneDrive. Use the same Microsoft account to access your OneDrive cloud storage. All your transcription data can be found in the ‘Transcribed Files’ folder in OneDrive.
Can you transcribe virtual meetings with Microsoft 365?
You're reading How To Transcribe In Microsoft Word Office 365
Sometimes when you’re collaborating on a word document with co-workers or editors, the number of copies, edits, and changes can quickly grow out of hand. This is why it’s helpful to have the option to combine two separate documents in Word, because a copy and an edited copy will not only merge, but you’ll also have the option to label which changes were made by a specific author and when.
Learn how you can easily merge two documents in Microsoft Word.Merge the Two Documents
This will open up a secondary box where you’ll need to select the two documents you want to combine from a drop-down list.
Choose the first document you want to act as the master. In general, you’ll want this to be the original copy, while the second document should be the copy with any edits from other people. Also, make sure you use the “Label unmarked changes” box to identify which users made changes to which aspects of the document.Manage the Combined Document
Once the document is merged, you’ll be greeted by the following window.
Here you’ll see three independent sections – the left showing the “Revisions” made to the document, the middle showing the combined document, and the right section which will show both the original document and the revised document simultaneously.Merge in Additional Copies
If you’d like to add in more copies (such as in the example of having multiple edits per document), simply repeat the same process as you did above, but use the “Revised document” as your original copy, and then find the secondary documents you want to add in from the same list you used for the initial import.Copy and Paste
Of course, if you want to cut down on all the complicated measures listed above, there’s always the trusty process of simply hitting Ctrl + C and Ctrl + V.
To use this option, find the source text that you want to import into your new document, and select anything you want to bring over with your mouse.Wrapping Up
The way you choose to merge your two documents will ultimately depend on the amount of control you want to have over what gets imported, as well as how many edits are made available during the revision process. Luckily, Word includes several different options for merging documents, so you can use it however suits your personal case the best!
A tech writer with seven years of experience in the industry, Chris Stobing has come to MakeTechEasier to do one thing and one thing only: make tech easier for the people who need it!
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Are you receiving a sign-in prompt every time you open Microsoft Office programs? If yes, the suggestions in this article may help you fix it. This issue can occur on any Microsoft Office application, including Outlook, Word, Excel, etc. Different Microsoft Office users have experienced this issue on different Office applications. According to them, Microsoft Office keeps asking them to sign in when they open Outlook, PowerPoint, Excel, or another Office application.Microsoft Office keeps asking to sign in
If Microsoft Office keeps asking you to sign in, you can try the following solutions to get rid of the problem.
Update Microsoft Office
Disconnect and reconnect your Work or School account
Check whether the “Always prompt for logon credentials” option is disabled or not
Delete your credentials
Change OneDrive settings
Create new values in Registry
Delete the Identity folder in Registry
Delete the cached files from Office Upload Center
Run an online repair
Let’s see all these fixes in detail.1] Update Microsoft Office
First, check whether you are using the latest version of Microsoft Office or not. The following steps will help you with that:
Open the Microsoft Office application you are experiencing the issue with.
After updating Office, check if the issue persists.2] Disconnect and reconnect your Work or School account
Disconnect and reconnect your Work or School account and see if it helps. To do so, you have to open Windows 11/10 Settings. The steps for the same are listed below:
This will remove your Work or School account from your Windows 11/10 computer. Now, add your Work or School account again.3] Check whether the “Always prompt for logon credentials” option is disabled or not
If you are receiving this issue on Outlook, check whether the “Always prompt for logon credential” option is disabled or not. Follow the steps written below:
Open Microsoft Outlook.
Select the Security tab and uncheck the “Always prompt for logon credentials” option under the User Identification section.
If the option is already unchecked or greyed out, you have to delete your credentials in the Credential Manager.4] Delete your credentials
Deleting the Microsoft Office credentials from the Credential Manager has helped many users. You should also try this. We have listed the steps below:
Open the Control Panel.
Change the View by mode to Category.
Delete all the credentials with the name MicrosoftOffice.
After deleting the credentials, open the Microsoft Office application. You will get the sign-in prompt. Enter your credentials and sign in. Now, close the Office app and then open it again. It should not ask you to sign in again.
Read: Fix Access denied to installation source Office error.5] Change OneDrive settings
The sync for Office files option in OneDrive lets you work on Office files with other people and share documents at the same time. In some cases, users may experience issues with the Office applications like crashing or closing unexpectedly, asking for the sign-in prompt again and again, etc. due to sync conflict.
Change OneDrive settings to disable this feature and see if this fixes your problem. Follow the below-listed instructions:
Select the Office tab.
Uncheck the “Use Office applications to sync Office files that I open” checkbox.6] Reset OneDrive
Reset OneDrive to fix OneDrive problems. Before resetting the OneDrive, you have to clear the OneDrive credentials from the Credential Manager.7] Create new Values in Registry
This is a registry fix for the problem you are experiencing with Microsoft Office applications. Therefore, before you begin, we recommend you create a system restore point and backup your registry.
Copy the following path and paste it into the address bar of the Registry Editor. After that, hit Enter.HKEY_CURRENT_USERSoftwareMicrosoftOffice16.0CommonIdentity
Now, check if you receive a sign-in prompt again and again. If the issue still persists, go to the following registry path and create one more DWORD (32-bit) Value there.HKEY_CURRENT_USERSoftwareMicrosoftOffice16.0OutlookAutoDiscover
This should fix the problem.8] Delete the Identity folder in Registry
If creating the new Values in Registry does not fix your problem, deleting the Identity folder may help. Many users have accepted that this solution has fixed their problem. Before making any changes to the registry it is always better to create a system restore point and back up the registry.
The steps are as follows:
First, clear MicrosoftOffice credentials from the Credential Manager. We have already talked about this previously in this article.
After clearing the credentials, open the Registry Editor and go to the following path.HKEY_CURRENT_USERSoftwareMicrosoftOffice16.0Common
Expand the Common key and look for the Identity folder. Once you find it, delete it. After deleting the Identity folder, restart your computer.9] Delete the cached files from Office Upload Center
The problem might be occurring due to the corrupted cached files in the Office Upload Center. Office Upload Center is a part of Microsoft Office and gets installed on your system automatically when you install Microsoft Office. The Office Upload Center lets users keep track of their files getting uploaded to the server. If the cached files in the Office Upload Center get corrupted due to any reason, you will experience issues with Microsoft Office applications.
Delete the cached files in the Office Upload Center and see if it works. The steps for the same are written below:
10] Run an online repair of Office
If none of the above solutions work for you, run an Online repair for Microsoft Office. To run the online repair, you should have an internet connection.Why does Office keep asking for my password?
Microsoft Office keeps asking you for your password when the Logon network security setting under the Security tab of the Microsoft Exchange dialog box is set to a value other than Anonymous Authentication. This issue is generally associated with the older versions of Microsoft Office but can occur rarely on the latest versions.
To fix this issue, you have to select the Anonymous Authentication in the Logon network security setting. Users with the newer versions of Office may not find this option. Hence, they can try other fixes like deleting their credentials, deleting the Identity folder in Registry, etc.
You can also try the solutions described above in this article.How do you get Microsoft to stop asking me to sign in?
If Microsoft Office keeps asking you to sign in, first, you should update it. If updating Office does not fix the problem, you can try other fixes like, deleting your credentials, resetting OneDrive, deleting the cached files from office Upload Center, etc.
We have explained all these fixes in detail above in this article.
Hope this helps.
Read next: Fix Office doesn’t recognize the command it was given error message.
Did you ever face this situation – when you have almost finished a lengthy document and suddenly the computer crashes? Or your kid closed the Word app without saving the typed document? You would have frustrated with the data loss and wasted time. However, with some precautions, you can easily manage such situations. In this article, let us explain how to setup AutoRecover function in Microsoft Word, Excel and PowerPoint to avoid data loss. Also, learn how to change embedded file name in Office documents.How to Setup AutoRecover in Microsoft Word?
AutoRecover is a default feature in Microsoft Office applications to avoid unexpected data loss. It allows you to save the document in a predefined time interval. You can recover the document from the saved location, when you have closed the document without saving. In this article, we will explain with Word as an example, however you can use the same process for Excel, PowerPoint and other Office applications.
Follow the below instructions to setup AutoRecover.
It will open the “Word Options” pop-up and navigate to “Save” section. You need to enable first three options for saving your document automatically.
File Format – generally it should be .dotx, change the file format for auto saving if you need in different format.
Time Interval – enable the checkbox for “Save AutoRecover information every — minutes”. Enter the time interval you want to save the documents automatically. Remember, setting too short like 2 minutes will slow the processing speed when you type the content. Therefore, depending upon your need, setup anywhere between 10 to 20 minutes.
File Location – enable the checkbox for “Keep the last autosaved version if I close without saving. This option helps you to recover the document when system crashes. Select the folder in which you want to keep the auto saved files. You can create a new folder like “Recovered Documents” anywhere on your computer and setup the path here. When there are problems, you can quickly look into this folder to recover the document.
Setup AutoRecover in Microsoft Word
Now you have setup AutoRecover function in Word. The settings are applicable for all Word documents and you do not need to setup for each document separately. However, if you want to setup AutoRecover for Excel and PowerPoint, you need to open and setup independently. The Word settings are only applicable for Word documents and has no impact to Excel or PowerPoint AutoRecover settings.Creating Automatic Backup Copy
In addition to AutoRecover function, Microsoft Word also offers another feature for automatically saving a backup copy of your last saved document. Whenever you save a document, Word will automatically update the backup ensuring you have the latest backup copy all the time.
When you are in “Word Options” pop-up, go to “Advanced” section.
Scroll down on the right pane and locate “Save” options.
Enable the checkbox for “Always create a backup copy” option.
Creating Automatic Backup Copy in Word
Henceforth, Word will automatically create a backup file in the same location of your original file. The backup file will be with an extension of .wbk. Note that, Excel and PowerPoint does not offer this feature.Using Document Recovery
When you face unexpected system crash or app crash, reopen the Word. You will see Word automatically show the auto recovered documents under “Document Recovery” pane.
Document Recovery Pane in Word
Open or Save Recovered Document
As mentioned, the document recovery process is same on Excel, PowerPoint and Office documents. When you close the app without opening the recovered document, you will get a prompt to confirm retaining the recovered files for next use or not. You can delete or keep the files for later viewing as per your need.
Document Recovery ConfirmationsUsing OneDrive
OneDrive is the free cloud storage platform from Microsoft helps to synchronize all your content in one place. You can simply save the files in your OneDrive account to automatically enable version history. Anytime, you can browser through the available versions to restore or compare with the latest version.Summary
We hope you have learnt how to setup AutoRecover in Microsoft Word and other Office applications. It is a onetime setup; you need to set on each application. This will help you to avoid data loss, auto saving the document and recover during system or app crashes.
Last Updated on May 16, 2023
Whether you are compiling a report, working on your novel, or creating correspondence, it is important that you are able to navigate your way through your Word document quickly and easily, as well as find the information that you need without stress or delay.
How To Number Your Pages in Word
There are a number of simple steps to help you number your page in word, and these are as follows:
Head to the Insert tab on the top ribbon, and select the “Page Number” option – this is located in the Header and Footer section of the ribbon.
A drop-down menu will appear, and this offers a number of options regarding the placement of the page numbers – you can opt to place them in the top right of your page, in the bottom center, or in another location of your choice.
You will be presented with a gallery, which demonstrates how the different options will look on your page – hover over each image in the gallery to see an example in real-time.
Use this section to play with a few different formats until you find the one that is the best fit for your document.
If you choose to add the page numbers to the top or bottom of your page, this will automatically open the header or footer section of the page, depending on your choice.
You will then be able to add many additions around these numbers as needed – for example, adding logos, titles, or other details that may be relevant to your document.
Close header & footer
This is a fast, easy and effective way to ensure that page numbers are added automatically to your document, and reduces the arduous task of having to go through and manually add page numbers to each of the pages – this is a chore that nobody wants to be faced with.
By using the automatic feature, you can ensure that each page is numbered and that this is done consistently throughout the entire document, offering a neat and professional finish.Other Options
In some cases, you may not want total uniformity across each page and may need to alter or adjust specific pages or sections. Some of the most common adjustments include:
Omitting the Page Number From The Title Page
If you have a title page set as the first page, you may wish to omit the page number, and use a new header or footer. Fortunately, this is a simple process:
Different first page
This will remove the standard header and footer from the title page, and you can leave this blank, or add information that is specific to that page.
You also have the option to alter the header and footer for the first page of each new section if required, for example, by adding chapter headings.
To achieve this, simply place the insertion point somewhere in the new section – the first page of the new section you are creating – and select the option for “Different First Page”.
Numbering Odd And Even Pages Differently
You may also need to number odd and even pages slightly differently – this tends to be an option when you are creating a book, placing the page number on the left on even pages, and on the right on odd pages, and ensuring that the number can be read when the book is bound.
The document will then be automatically formatted to have odd and even page numbers placed in a “book” format, and you can make the adjustments required.
Using Different Numbers and Formats For Different Sections
In some documents, you may wish to use different formats and numbers for different sections – for example, Roman numerals for the table of contents and Arabic numerals for the main section of the document and page numbers.
This option can be achieved by dividing your document into sections – place the insertion point at the start of your document, and select the Layout tab on the Ribbon.
Select the “Breaks” tab, and select the “Next Page” tab in the drop-down menu. This will create a section break, with a new section beginning on the next page, and you can change the format of page numbers in each section.
Select the “Link to Previous” button – this will break the link to the previous section and allow you to start again.
Adjust page numbers
A window will appear – head to the “Number Format” drop-down menu, and choose the types of numbers you want to use for this section.
Format page numbers
Choose “Start At”, and place a “1” in the box on the right. This sets the first page of your new section.
This can be repeated as often as needed for the sections that you require for your document.Final Thoughts
These options should help you get started with numbering your document and will ensure that you achieve the style and format that you need for each project, keeping things ordered, efficient and accessible.
This Microsoft Word beginner guide provides free & basic lessons, tutorials & fundamentals for learning MS Office Word software. Microsoft Word is everyone’s favorite text editor. With so many features, it can meet all your requirements. It may look complicated to use initially, but once you get the hang of it, things start falling in place. This blog post is for those who want to learn the basic functions and features and know more about Microsoft Word.Microsoft Word tutorial for beginners
This is how the opened blank Microsoft Word document will look like.
Now let us take a look at the features that it has to offer.1] Title and the Quick Access Toolbar
At the top, you have the Title of the document, the Quick Access Toolbar and a few other functions such as Minimize, Restore Down / Maximize, Close and Ribbon Display Options.
In the Quick Access Toolbar to the left of the Title Bar, you will find the Save button (Ctrl+S), wherein you can save the document in the desired folder; the Undo Typing button (Ctrl+Z); the Repeat Typing button (Ctrl+Y); and the Customize Quick Access Toolbar, wherein you have the various commands as shown in the image below.
In the Ribbon Display Options, it is possible to Auto-hide the ribbon, show the ribbon tabs only or show the tabs and commands all the time. Refer to the image below.
Below the Title Bar, you will see what is called the Ribbon which consists of various tabs such as File, Home, Insert, Design, Layout, References, Mailings, Review, View, Help, Search. Now let us go through every Tab and its commands.2] Home
The Home tab is the default tab in Microsoft Word. This tab comprises of features related to the clipboard, font, paragraph, styles, and editing.
In the Clipboard section, you will find commands such as copy, cut and paste. Next, we have the Font section. Here you can change the font and the font size for your text, change the case, apply bold or italic formatting, underline, change the font color and highlight text and also add various text effects and typography. Go ahead and explore all the different options to make your text look great and innovative!
The Paragraph section includes the alignment options where you can choose to align your text in the center, left, right or justify it (that is, evenly distribute the text between the margins).
You can add or remove borders, increase or decrease indent, adjust the line and paragraph spacing, and also add bullets and numbers from the bullets and numbering libraries.
You can also create a multilevel list to organize items or create an outline.
From the Styles section, you can select any style of your choice to change the way your document looks. In the Editing section, you can find text or any content in the document and also replace a specific word or text with something else.3] Insert
The next tab is the Insert tab.
You can add a stylish cover page from the numerous styles available to make your document look more professional and also add a blank page from the Pages section. Another important feature is inserting a table, a picture from your picture gallery, an online picture from the web, shapes, 3D models, charts, SmartArt and screenshots from the Tables and the Illustrations section. Refer to the images below for guidance.
You can insert Tables.
In the Header & Footer section, you can add a built-in header and a footer or from online sources. You can also add page numbers to your document.
Similarly, there are a lot of other features and commands in the Add-ins, Media, Links, Comments, Text and Symbols sections.4] Design
The Design tab comprises of commands related to Document Formatting and Page Background. To make your document look more consistent and classy, choose the right theme of your liking from the various options available. Additional features include colors, fonts, effects, and paragraph spacing.
If you wish to go for a splash of color for the document background, you can change the page color as well, add Watermark and page borders.5] Layout
In this tab, in the Page Setup section, you can adjust margins for the entire document or for a particular section; and also customize it. You can change the Page Orientation to Landscape or Portrait; choose the page size for your document, and add or remove columns.
Find the settings to increase or decrease the Indent and Spacing in the Paragraph section.
Other features related to the placement of text and pictures, grouping multiple images and rotation options will be found in the Arrange section.6] References
In the References tab, you will find different commands related to the table of contents, footnotes, research, citations and bibliography, captions, index and table of authorities.7] Mailings
Here, you will find settings that will help you to create envelopes and labels, start the mail merge wherein you can send it to multiple recipients, write and insert fields, preview results and finish mail merge.8] Review 9] View
In the View tab, you can change the views such as Read Mode, Print Layout, Web Layout, etc. Feel free to explore the additional features from the immersive, page movement, show, zoom, window, macros, and SharePoint sections.10] Help
In the Help tab, you can contact an office support agent and give feedback.11] Search
In the Search tab, you can type any feature that you are looking for and get help.12] File
In the File tab, you can save the document, print and share the document, and also publish it.
In this post, I have tried to cover all the basic and useful features and functions of Microsoft Word.
This is my first blog post and I hope it was helpful to you. Your suggestions are most welcome.
Do try out all these features in order to make your MS Word document absolutely presentable and perfect!
Next, you might want to take a look at our Microsoft Word Tips And Tricks post.
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