Trending February 2024 # How To Use Microsoft Whiteboard # Suggested March 2024 # Top 10 Popular

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How to Use Microsoft Whiteboard Whiteboard allows meeting participants to draw and write together

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In this article, we will teach you how to install and use the Microsoft Whiteboard app.

First, you need to

download

and install the

app

that is available in the Microsoft Store.

You can share your Microsoft Whiteboard with external users via a link.

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INSTALL BY CLICKING THE DOWNLOAD FILE

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Microsoft has a new whiteboard called just like that, Microsoft Whiteboard. What was in 2023 just a piece of leaked information, now, with Windows 10 version 2004, has become a full-fledged application that will probably replace the old Microsoft Sketch Board.

Microsoft Whiteboard is a freeform, digital canvas where people can collaborate on new projects and ideas. In other words, wherever you are in the world, you can use Microsoft Whiteboard to hold a meeting with your team online.

How can I use Microsoft Whiteboard on my PC? 1. Download and install the app

First, you need to download and install the app that is available in the Microsoft Store.

After installing, you will need to sign in to Whiteboard with your Microsoft

account

or Microsoft 365 account.

You can also install it on your iOS device from the App Store and if you’re a commercial user, you can use Microsoft Whiteboard in a browser, on the Microsoft Whiteboard site.

Lastly, if you’re a Surface user, you just have to tap on the Whiteboard icon from the Start Screen.

2. Share Microsoft Whiteboard with team members

Users can share a whiteboard to make it available to all participants in a meeting. The same whiteboard is available simultaneously in all the Whiteboard applications on Windows 10, iOS, and the web app.

1. Launch Microsoft Whiteboard.

3. Select the Web sharing link button to turn the feature on.

4. Copy the link and send it to your team members.

3. Change the settings in Microsoft Whiteboard

From there the most important or most used settings are the Export option where you can export the board as a PNG image or a high-quality SVG image and the Clear canvas option.

You might also want to play with the Toolbar location. By default, the tools are at the bottom but you can also place them on the left or right of the screen.

Expert tip:

4. Other Microsoft Whiteboard settings options

Object snapping – It helps you align your content by providing a visual cue. When you move an object, a line appears close to another object.

Ink to shape – When Ink to Shape is active and you’re trying to draw a shape it will automatically change the hand-drawn ink strokes to a precise shape on your whiteboard.

Ink to the table – The whiteboard allows you to create tables with just a few ink strokes.

To begin a table, first draw a square on the canvas. Once it is recognized by Whiteboard, cross the shape with a vertical or horizontal line to create columns and rows, respectively.

After the first stroke, + and – signs will appear on the screen if you want to add more rows or columns faster like in the example below.

Format background – You can change the background color or you can add different orientation marks like dots, squares, or even graph paper.

1. The Inking tool 

The first tool is the Inking tool, and the most important because there are the active tools that you will need to draw.

When you change the thickness of the line, you will also change the pressure sensitivity gradient in you’re using an active pen.

Other tools for inking include the basic ones that you can find in any other drawing apps like a highlighter, a ruler, a lasso select, and the Undo and Redo buttons.

2. Adding a picture and a sticky note

The next two tools from the tool menu are pretty self-explanatory. They are for adding pictures and sticky notes.

3. Adding a menu and other pictures and documents

The next button is a complex menu in itself because you can add a lot of content:

Paste an element

Add a text box

Note grid – for adding more organized notes

List – for adding an actual list

Template – for adding a template already set up for different tasks like brainstorming, project planning, and more

Bing image – for adding a picture from the picture web search in Bing

PDF -for adding a PDF document

Word document – for adding a Word document

PowerPoint document – for adding a PowerPoint presentation

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How To Use Microsoft Outlook Rules To Manage Your Inbox

Managing your inbox takes work, especially when you receive many emails every day. Using rules in Microsoft Outlook, you can take care of your inbox automatically. This saves you time from manually taking action on messages and helps you handle your email.

How Do Rules Work in Outlook?

Rules in Outlook allow you to set up actions for email that meets particular criteria. When the messages arrive in your inbox, the rules take over to perform those actions automatically.

For example, you can move email from your favorite store to a shopping folder, mark messages that come from your supervisor as important, or automatically forward email to your partner.

You can do things like this automatically once you set up rules, then just sit back and let Microsoft Outlook rules do the work of managing your inbox without lifting a finger.

How to Create a Rule in Outlook

Setting up a rule in Outlook is a step-by-step process that the application walks you through. Start by selecting the email criteria, move on to picking the actions, optionally add exceptions to the rule, then turn on the rule.

Create a Rule From Scratch

The Rules Wizard box gives you the basic types of triggers to start, similar to templates in Outlook. Below “Start from a blank rule,” you can choose whether the rule will apply to email you receive or send.

Give your rule a name at the top and select the “Setup rule options.” Check the box to “Turn on this rule.” Optionally, check the other two to run the rule immediately on current email and use the rule on all of your email accounts.

Your rule now shows with a checkmark next to it in the Rules and Alerts box. If you want to disable the rule later, you can return here and uncheck the box. Select “OK” or “Apply” to save and exit or “Cancel” if you change your mind.

Did you know: you can turn emails into tasks in Microsoft Outlook.

Create a Rule Based on an Email

To create a rule based on an existing email, select the message in your inbox or open it in its own window. Go to the “Home” tab, open the “Rules” drop-down menu, and select “Create Rule.”

In the “Create Rule” window, you’ll see the available conditions at the top. Because you’re creating a rule based on the email, you can use criteria such as from that person, what the subject contains, or sent to only you.

Choose the action you want to take based on the condition. You can display it in the New Item Alert Window, play a sound, or move it to a folder.

If you’d like to add more conditions or actions, choose “Advanced Options.” You’ll see the same boxes as the Rules Wizard. Make your selection(s) to create your rule.

Tip: the next time you’re taking a few days off, set an out-of-office message in Outlook.

Outlook Rule Examples

Now that you know how to create a rule in Outlook, let’s walk through a few useful examples. We are creating these rules from scratch using the instructions above.

Move Messages to a Folder

If you often move your messages to folders to keep your inbox organized, you can set up a rule to automatically move them and save some time.

Move through the Rules Wizard as shown above by optionally choosing more conditions and actions, adding exceptions, and finally naming and enabling the rule.

Flag Email for Follow Up

Flagging email is another good way to organize messages, as it allows you to assign and see the flag as soon as the email arrives.

Follow the remaining prompts to move through the Rules Wizard and save and enable your rule.

Note: once a flagged message pops up, you can schedule your response in Outlook.

Assign a Category to an Email

To quickly spot email that falls into certain categories, why not create a rule to do so upfront? This will put the messages in their respective categories for you to see at a glance.

Mark Messages With Priority

If you assign a priority to select email, like those from your boss or a special client, you can mark them as important right off the bat. Or perhaps you want to mark email where you’re included as CC as low priority.

Tip: become an email pro with Outlook keyboard shortcuts.

Frequently Asked Questions Where do I find my Outlook rules?

You can access your rules if you’d like to disable, edit, or delete one or more in the Rules Manager window.

Why doesn’t my Outlook rule work?

There can be several reasons that a rule you set up in Outlook isn’t working as expected. Below are a few things to look for:

Check the “Manage Rules & Alerts” box to make sure the rule is enabled.

Be sure that the rule calls for a valid folder or contact and not one you’ve deleted.

Confirm that a different rule isn’t being applied first.

For additional causes and solutions, look at the Microsoft Support page.

Can I set up a conditional formatting rule in Outlook?

Conditional formatting is available in Outlook in a separate spot than the email inbox rules discussed here.

Go to the “View” tab and select “View Settings” in the ribbon. In the box that appears, choose “Conditional Formatting,” then set up the rule in the subsequent Conditional Formatting box.

Image credit: Pixabay. All screenshots by Sandy Writtenhouse.

Sandy Writtenhouse

With her BS in Information Technology, Sandy worked for many years in the IT industry as a Project Manager, Department Manager, and PMO Lead. She wanted to help others learn how technology can enrich business and personal lives and has shared her suggestions and how-tos across thousands of articles.

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Microsoft Word Tutorial For Beginners – Guide On How To Use It

This Microsoft Word beginner guide provides free & basic lessons, tutorials & fundamentals for learning MS Office Word software.  Microsoft Word is everyone’s favorite text editor. With so many features, it can meet all your requirements. It may look complicated to use initially, but once you get the hang of it, things start falling in place. This blog post is for those who want to learn the basic functions and features and know more about Microsoft Word.

Microsoft Word tutorial for beginners

This is how the opened blank Microsoft Word document will look like.

Now let us take a look at the features that it has to offer.

1] Title and the Quick Access Toolbar

At the top, you have the Title of the document, the Quick Access Toolbar and a few other functions such as Minimize, Restore Down / Maximize, Close and Ribbon Display Options.

In the Quick Access Toolbar to the left of the Title Bar, you will find the Save button (Ctrl+S), wherein you can save the document in the desired folder; the Undo Typing button (Ctrl+Z); the Repeat Typing button (Ctrl+Y); and the Customize Quick Access Toolbar, wherein you have the various commands as shown in the image below.

In the Ribbon Display Options, it is possible to Auto-hide the ribbon, show the ribbon tabs only or show the tabs and commands all the time. Refer to the image below.

Below the Title Bar, you will see what is called the Ribbon which consists of various tabs such as File, Home, Insert, Design, Layout, References, Mailings, Review, View, Help, Search. Now let us go through every Tab and its commands.

2] Home

The Home tab is the default tab in Microsoft Word. This tab comprises of features related to the clipboard, font, paragraph, styles, and editing.

In the Clipboard section, you will find commands such as copy, cut and paste. Next, we have the Font section. Here you can change the font and the font size for your text, change the case, apply bold or italic formatting, underline, change the font color and highlight text and also add various text effects and typography. Go ahead and explore all the different options to make your text look great and innovative!

The Paragraph section includes the alignment options where you can choose to align your text in the center, left, right or justify it (that is, evenly distribute the text between the margins).

You can add or remove borders, increase or decrease indent, adjust the line and paragraph spacing, and also add bullets and numbers from the bullets and numbering libraries.

You can also create a multilevel list to organize items or create an outline.

From the Styles section, you can select any style of your choice to change the way your document looks. In the Editing section, you can find text or any content in the document and also replace a specific word or text with something else.

3] Insert

The next tab is the Insert tab.

You can add a stylish cover page from the numerous styles available to make your document look more professional and also add a blank page from the Pages section. Another important feature is inserting a table, a picture from your picture gallery, an online picture from the web, shapes, 3D models, charts, SmartArt and screenshots from the Tables and the Illustrations section. Refer to the images below for guidance.

You can insert Tables.

In the Header & Footer section, you can add a built-in header and a footer or from online sources. You can also add page numbers to your document.

Similarly, there are a lot of other features and commands in the Add-ins, Media, Links, Comments, Text and Symbols sections.

4] Design

The Design tab comprises of commands related to Document Formatting and Page Background. To make your document look more consistent and classy, choose the right theme of your liking from the various options available. Additional features include colors, fonts, effects, and paragraph spacing.

If you wish to go for a splash of color for the document background, you can change the page color as well, add Watermark and page borders.

5] Layout

In this tab, in the Page Setup section, you can adjust margins for the entire document or for a particular section; and also customize it. You can change the Page Orientation to Landscape or Portrait; choose the page size for your document, and add or remove columns.

Find the settings to increase or decrease the Indent and Spacing in the Paragraph section.

Other features related to the placement of text and pictures, grouping multiple images and rotation options will be found in the Arrange section.

6] References

In the References tab, you will find different commands related to the table of contents, footnotes, research, citations and bibliography, captions, index and table of authorities.

7] Mailings

Here, you will find settings that will help you to create envelopes and labels, start the mail merge wherein you can send it to multiple recipients, write and insert fields, preview results and finish mail merge.

8] Review

9] View

In the View tab, you can change the views such as Read Mode, Print Layout, Web Layout, etc. Feel free to explore the additional features from the immersive, page movement, show, zoom, window, macros, and SharePoint sections.

10] Help

In the Help tab, you can contact an office support agent and give feedback.

11] Search

In the Search tab, you can type any feature that you are looking for and get help.

12] File

In the File tab, you can save the document, print and share the document, and also publish it.

In this post, I have tried to cover all the basic and useful features and functions of Microsoft Word.

This is my first blog post and I hope it was helpful to you. Your suggestions are most welcome.

Do try out all these features in order to make your MS Word document absolutely presentable and perfect!

Next, you might want to take a look at our Microsoft Word Tips And Tricks post.

Fix: Microsoft Wants To Use Your Confidential Information

Fix: Microsoft Wants to Use Your Confidential Information Issues with Keychains is often the trigger for this problem

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To fix Windows PC system issues, you will need a dedicated tool

Fortect is a tool that does not simply cleans up your PC, but has a repository with several millions of Windows System files stored in their initial version. When your PC encounters a problem, Fortect will fix it for you, by replacing bad files with fresh versions. To fix your current PC issue, here are the steps you need to take:

Download Fortect and install it on your PC.

Start the tool’s scanning process to look for corrupt files that are the source of your problem

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Users can use Microsoft apps on Mac, allowing access to Office apps such as Outlook, SharePoint, Excel, etc. MacBook users report Microsoft wants to use your confidential information stored in the Adalcache prompt when working, and it refuses to disappear.

Why do I get the Microsoft wants to use your confidential information pop-up?

Microsoft wants to use your confidential information stored in adalcache prompt that appears when using any Microsoft Office apps like SharePoint, PowerPoint in Excel, Outlook, etc., on Mac.

However, the repeated keychain access prompt can occur due to many factors. Some are:

Moving Office app package to another location – The most likely cause of the recurring keychain access prompt when opening Office apps is that the Office app package is not in the default location. It causes Microsoft not to read the Office app package when needed on your Mac.

Issues with the Keychains on Mac – A keychain app on Mac is an encrypted container that securely stores account names and password credentials for apps. If there’s any issue with the keychain, it may cause Microsoft apps to request access.

Issues with the Office app cache – The app cache can become corrupt and old, causing the app to malfunction or crash sometimes. So, you may experience the recurring keychain access prompt due to a corrupt cache of the Office app you want to access.

Suppose Microsoft SharePoint wants to use your confidential information stored in adalcache, or OneDrive wants to use your confidential information stored in adalcache in your keychain. In that case, we have the solutions below to fix the problem.

How do I fix the pop-up Microsoft wants to use your confidential information message?

Fix network issues on your Mac.

Close and reopen the Office app showing the prompt.

Restart the Mac device and check if the error persists.

If you can’t fix the issue, proceed with the troubleshooting methods below.

1. Lock Keychain Permissions for Office

Locking the keychain access will stop every activity it has on the Office app. Hence, restoring the keychain permissions for Office on your Mac can help you resolve this issue.

Expert tip:

2. Clear the app cache

Deleting the app cache will resolve corrupt files in its folder and fix the recurring keychain prompt.

3. Remove keychains for Microsoft Office and all occurrences of ADAL on Mac

Deleting the keychain entries for Microsoft Office and all occurrences of ADAL on your Mac will fix any compromised keychain causing the problem.

Another issue Mac users complain about is Mac not connecting to hotspot.

Further, we have a detailed guide about iCloud sign-in repeatedly popping up on PC and Mac.

In conclusion, if Microsoft wants to use your confidential information stored in adalcache, these steps should help you troubleshoot it.

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How To Backup Your Microsoft Sharepoint Online

How to backup your Microsoft SharePoint online

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SharePoint enables simple sharing and collaboration between users all over the world, so there’s no wonder that you want to know how to backup SharePoint online.

To achieve your goal, don’t hesitate to use the recommended third-party program from below.

The best practices for SharePoint online backup include using the built-in recovery option too.

Just keep in mind that versioning only supports native Office 365 formats, while data is only stored for a maximum of 93 days.

X

INSTALL BY CLICKING THE DOWNLOAD FILE

To fix Windows PC system issues, you will need a dedicated tool

Fortect is a tool that does not simply cleans up your PC, but has a repository with several millions of Windows System files stored in their initial version. When your PC encounters a problem, Fortect will fix it for you, by replacing bad files with fresh versions. To fix your current PC issue, here are the steps you need to take:

Download Fortect and install it on your PC.

Start the tool’s scanning process to look for corrupt files that are the source of your problem

Fortect has been downloaded by

0

readers this month.

Microsoft SharePoint is the number one data-sharing tool used by countless worldwide organizations. It promotes teamwork through dynamic and productive team sites.

With SharePoint, you can share data, news, resources, and files between co-workers. For instance, you can collaborate with members of your organization across platforms such as PC, mobile devices, and Mac.

As a result, not only does SharePoint make data transfers easier but it also helps the users find information faster, thus increasing efficiency.

Unfortunately, not everything goes according to plan. Sometimes data gets corrupted, lost, or deleted by accident.

To prevent such a thing from happening in the first place, rest assured that there are ways that allow you to backup your online files and data on SharePoint.

How can I backup my Microsoft SharePoint online? 1. Give a try to a reliable third-party program

The native backing options that SharePoint offers are not the most efficient, nor the simplest ways of ensuring your data is safe.

For this reason, we recommend you try reliable Windows backup software that will save you plenty of time and hassle.

Such tools are created to make the user’s job easier and also create safe and secure backups, preventing loss of data.

Backup software are generally versatile and let you save your data to multiple platforms, such as a cloud, NAs, disks, SAN, or tapes.

They also use powerful encryption so no one will be able to open the backup and see your data without your permission.

2. Use the built-in recovery option Versioning Compliance Retention

After you’ve successfully applied the new policy, it may take a while for it to take effect. When it’s done, all the files added to the specific SharePoint sites will be retained by the policy.

How many days SharePoint online sites are backed up? Assuming that’s your question too, let us tell you that versioning only supports native Office 365 formats, and data is only stored for no more than 93 days.

Also, let us tell you from the start that the search and export operations are lengthy, sometimes taking hours or even days to process.

These are the main solutions for backing your data on SharePoint. Using both methods should ensure that your files are safe, thus making work easier for both you and your colleagues.

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Use Advanced Diagnostics In Microsoft Support And Recovery Assistant To Fix Outlook Issues

To resolve issues experienced while working with Office suite, Microsoft offers a useful tool called SaRA (Support and Recovery Assistant). The tool is designed to run multiple scans to diagnose and fix problems occurring in Office apps. So, if you find an Office app like Microsoft Outlook is not working properly, you can use Advanced Diagnostics in Microsoft Support and Recovery Assistant to fix it.

Using Advanced Diagnostics in Microsoft Support & Recovery Assistant

If your Microsoft Outlook account is not working as desired and causing problems, you can use the Advanced Diagnostics section in Microsoft Support and Recovery Assistant to scan Outlook for known issues and build a detailed report of your Outlook configuration. Take the following steps,

Select which apps you are having problems with

Review your Outlook Scan

Sharing Results

You’ll need an internet connection to download, install, and use the Microsoft Support and Recovery Assistant

1] Select which apps you are having problems with

When presented with ‘Select which apps you are having problems with’ screen, choose Outlook and hit the ‘Next’ button.

Now, when prompted to confirm that you are using the affected machine, select ‘Yes’ and again hit the ‘Next’ button.

When the new window opens, enter your account details and press ‘Next’.

Once your account is verified and validated by Office 365, the scanning process will kick-in.

When the scanning is in progress, you will see a window with spinning dots under heading ‘Checking’. The process may take several minutes to run.

Once the scan is complete, you’ll see a notification bearing the following message – We’re done collecting your Outlook configuration details.

Read: How to use command-line version of Microsoft Support and Recovery Assistant.

2] Review your Outlook Scan

The scanning report will show 3 tabs namely-

Issues found

Detailed View

Configuration Summary

Each of the above tabs will allow you to see a summary of your Microsoft Outlook configuration.

Choose a tab and select an issue to expand it for a more detailed description. Every description will be followed by a link to an article, covering all necessary steps to resolve the issue.

Issues Found

The first tab, ‘Issues Found’ tab will provide you a list of configuration issues that are detected during the scan.

Detailed view

This scenario also collects important configuration information for Microsoft Excel, Microsoft PowerPoint, and Microsoft Word. To see this information, expand the Miscellaneous section in the tree view.

Configuration Summary

The details of the scanning contained in the Configuration Summary tab represents a snapshot of the configuration settings collected on a frequent basis and analyzed.

If the small size of the text bothers you or strains your eye, you can view the scan results in a browser.

3] Sharing your scan results

SaRA allows users to share your scanning results with Microsoft as well.

Users who have an Office 365 account

If you sign in to SaRA by using an account in Office 365, the application will allow you to send your files to Microsoft. This can be helpful in times when you are working with a Microsoft Support engineer to get some assistance. Moreover, if you choose to send the files they will be securely uploaded.

Users who do not have an Office 365 account

For users who choose to sign in to SaRA via an account not supported by Office 365, there will be no option available to send files to Microsoft.

Now, you can copy the file from this folder to share with the person who is helping you to fix your Outlook issue.

Lastly, SaRA is not just made to fix Outlook issues for Office 365 or on-premises. It has also options for troubleshooting Dynamics, OneDrive and Skype for Business issues.

How do I fix Microsoft Outlook email problems?

The solutions depend on the error or problem you are getting while using the Outlook app. However, in most cases, you can use Microsoft Support and Recovery Assistant to get it fixed. For your information, the Advanced Diagnostics option is pretty handy in solving Outlook problems.

How do I troubleshoot Outlook performance issues?

To troubleshoot Outlook performance issues, you need open Outlook in Safe Mode and check if you are getting the same issues or not. If yes, you need to repair the Outlook email profile first. Then, you can create a new Outlook profile. Finally, it is suggested to repair Outlook via the installer.

That’s all! Hope it helped you.

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